How to Change the Permissions for Viewing Calendar in Outlook

After you share the calendar with other people, you can change the view permission with the steps below, if you think the person should have a higher or lower level:

Step 1: Click the "Calendar" button from the taskbar;

Step 2: Click the "Home" tab from the ribbon;

Step 3: Click "Calendar Permissions";

Step 4: In the "Calendar Properties" window, click the person's name and choose one of the reading levels.

- Free/Busy time: Time will be shown as "Free", "Busy", "Tentative", "Working Elsewhere", or "Out of Office";

- Free/Busy time, subject, location: Includes the availability and subjects of calendar items only:

- Full details: Includes the availability and full details of calendar items.

Step 4: Click "OK" to close the "Calendar Properties" window.

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