How to Add a Cross Reference in Word

In a report, you might need to refer to many items such as a table or a figure from other parts in the same report. You can insert a cross-reference that repeats the item itself. If the referenced item changes, you can update its cross-reference easily to reflect the new information.

Step 1: Click the "Insert" tab from the ribbon;

Step 2: In the "Links" group, click "Cross-Reference";

Step 3: In the "Cross-Reference" dialog box, click the type of item in the "Reference Type" list box (e.g., numbered items, headings, bookmarks, footnotes, endnotes, equations, figures, and tables);

Step 4: In the "Insert reference to" list box, select how you want the reference to appear;

The "Insert as hyperlink" box is selected by default. You can clear the check box if you don't want the reference to display as a hyperlink.

Step 5: Click the "Insert" button.

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